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Oracle Financials Cloud: Payables 2024 Implementation Professional Sample Questions (Q46-Q51):

NEW QUESTION # 46
Your company will be utilizing the Campaign Management for Early Payment Discount Offers feature to maximize early payment discounts. This feature allows companies to send email-based campaigns offering suppliers the opportunity to enroll in an early payment discounts program. There is a predefined list of response options that suppliers can choose from, and such supplier responses are then automatically processed and applied in the system.
Which two are predefined response options available to suppliers?

A. Subscribe
B. Accept All Offers
C. Decline the Offer
D. Enroll in a Standing Offer

Answer: C,D

Explanation:
Comprehensive and Detailed In-Depth Explanation:
In Oracle Financials Cloud, the Campaign Management for Early Payment Discount Offers feature enables organizations to send email campaigns to suppliers, inviting them to participate in early payment discount programs. Suppliers receiving these offers have predefined response options that are automatically processed by the system.
Predefined Supplier Response Options:
Accept a One-Time Offer:
Suppliers can choose to accept a discount offer for specific invoices that are currently eligible for early payment. This action applies the discount to the selected invoices, and they are processed for early payment accordingly.
Enroll in a Standing Offer:
By selecting this option, suppliers agree to participate in an ongoing early payment discount program. All future invoices that meet the agreed-upon criteria will automatically be eligible for early payment discounts without the need for individual acceptances.
Decline the Offer:
Suppliers may opt to decline the current early payment discount offer. Declining does not prevent them from receiving future offers; it simply indicates that they are not interested in the present offer.
Unsubscribe:
If a supplier chooses to unsubscribe, they will no longer receive email notifications regarding early payment discount offers from the campaign. This action effectively removes them from the current and any future campaigns.
Analysis of the Provided Options:
A . Accept All Offers:
There is no predefined response option that allows suppliers to accept all past and future offers in a single action. Acceptance is either for a specific one-time offer or through enrollment in a standing offer for future invoices.
B . Decline the Offer:
This is a valid predefined response. Suppliers can choose to decline the current offer, indicating they are not interested in the proposed early payment discount for the specified invoices.
C . Subscribe:
While suppliers can unsubscribe from receiving future offers, there isn't a specific "Subscribe" option. Suppliers are considered participants by default and can choose to enroll in standing offers or accept individual offers.
D . Enroll in a Standing Offer:
This is a valid predefined response. Suppliers can enroll in a standing offer, agreeing to early payment discounts on all future eligible invoices automatically.
Conclusion:
The correct predefined response options available to suppliers are B. Decline the Offer and D. Enroll in a Standing Offer. These options provide suppliers with the flexibility to manage their participation in early payment discount programs effectively.
Reference:
Oracle Help Center: Early Payment Discount Offers
Oracle Help Center: Email Campaigns

NEW QUESTION # 47
Which three options are available to filter data when you submit the Prepare Payables to Ledger Reconciliation Report?

A. Balancing Segment Value
B. Business Unit
C. Accounting Period
D. Primary Ledger
E. Supplier
F. Natural Account

Answer: A,B,C

Explanation:
Comprehensive and Detailed In-Depth Explanation:
The Prepare Payables to General Ledger Reconciliation process in Oracle Financials Cloud is essential for ensuring that your payables and general ledger data are aligned. When submitting this process, you have several parameters available to filter and select the specific data you need for reconciliation. The key parameters include:
* Business Unit (Option A):
* Purpose: Allows you to reconcile data for a specific business unit within your organization. This is particularly useful if your enterprise structure includes multiple business units and you need to focus on one at a time.
Reference: Prepare Payables to General Ledger Reconciliation
Accounting Period (Option B):
Purpose: Enables you to select the accounting period (either open or closed) for which you want to prepare the reconciliation data. This ensures that the report focuses on the transactions relevant to the specified time frame.
Reference: Prepare Payables to General Ledger Reconciliation
Balancing Segment Value (Option C):
Purpose: Allows you to filter the data by specific balancing segment values, which correspond to entities like companies or divisions within your chart of accounts. This is useful for reconciling data at a more granular level.
Reference: Prepare Payables to General Ledger Reconciliation
While options D (Supplier), E (Primary Ledger), and F (Natural Account) are important attributes within the payables and general ledger modules, they are not listed as direct filter parameters for the Prepare Payables to General Ledger Reconciliation process. Therefore, the correct answers are A. Business Unit, B.
Accounting Period, and C. Balancing Segment Value.

NEW QUESTION # 48
You are an Expenses Manager at a large company and need to address complaints from your corporate card provider about delayed transaction payments incurred by former employees who are now inactive. To ensure timely and efficient processing of valid business charges posted to an inactive employee's corporate credit card, you can run the following two processes: Upload Corporate Card Transactions and Process Corporate Card Transactions for Inactive Employees.
Which two are capabilities included in these processes?

A. Outstanding Cash Advances
B. Employee Termination Date
C. Individual Pay Liability
D. Grace Period

Answer: B,D

Explanation:
Comprehensive and Detailed In-Depth Explanation:
In Oracle Financials Cloud, managing corporate card transactions for inactive employees is crucial to maintain timely payments and avoid disputes with card providers. The processes Upload Corporate Card Transactions and Process Corporate Card Transactions for Inactive Employees are designed to handle such scenarios effectively.
Key Capabilities of These Processes:
* Employee Termination Date (Option A):
* Role in Processing: The system identifies inactive employees based on their termination or inactive status. When the Process Corporate Card Transactions for Inactive Employees process is executed, it scans for employees whose status has changed to inactive (e.g., due to termination or unpaid leave) and identifies any outstanding corporate card transactions associated with them.
Reference: How Corporate Card Transactions for Inactive Employees Are Processed Grace Period (Option D):
Role in Processing: A grace period can be configured to allow the system to process transactions that are posted after an employee's termination date. This ensures that any legitimate business expenses incurred shortly before termination are not overlooked. The default grace period is set to 0 days but can be adjusted as needed.
Configuration Path: To modify the grace period, navigate to the Manage Expenses System Options page:
In the Setup and Maintenance work area, select:
Offering: Financials
Functional Area: Expenses
Task: Manage Expenses System Options
Reference: How Corporate Card Transactions for Inactive Employees Are Processed Options Not Included:
Outstanding Cash Advances (Option B):
This pertains to any cash amounts advanced to employees that have not yet been reconciled. The processes in question focus on corporate card transactions and do not directly address outstanding cash advances.
Individual Pay Liability (Option C):
This refers to scenarios where employees are responsible for paying their corporate card bills directly (Individual Pay). The processes mentioned are designed to handle transactions for inactive employees, regardless of the payment liability setup (Individual Pay, Company Pay, or Both Pay).
By utilizing these processes and configuring the grace period appropriately, companies can ensure that all valid business expenses incurred by inactive employees are processed efficiently, thereby maintaining good standing with corporate card providers and ensuring accurate financial reporting.
References:
How Corporate Card Transactions for Inactive Employees Are Processed

NEW QUESTION # 49
SIMULATION
MANAGE POLICIES BY EXPENSE CATEGORY
Create an Expense Policy for meals that raises a warning, if the expense exceeds the prescribed limit, without blocking the expense processing. Your expense policy should be ready to be associated with an expense type within an expense report template.

Answer:

Explanation:
See the Explanation for Step by Step Solution
Explanation:
Step-by-Step Solution: Configuring an Expense Policy in Oracle Financials Cloud To configure this expense policy in Oracle Financials Cloud, follow these steps:
Step 1: Access the Expense Policies Setup Page
Log in to Oracle Financials Cloud with the appropriate Expense Manager or Financial Administrator role.
Navigate to Setup and Maintenance.
Select the Task: Manage Policies by Expense Category.
Step 2: Create or Locate the Meal Expense Category
Search for the Meals expense category.
If the Meals category does not exist:
Click Create Expense Category.
Category Name: "Meals".
Category Type: "Meals and Entertainment".
Save the entry.
Step 3: Define a Policy Rule for Raising a Warning
Select the Meals Expense Category and click Edit.
Navigate to the Policies and Limits tab.
Under Amount Limits, click Add New Rule.
Configure the Expense Policy Rule:
Description: "Meal Expense Warning Policy".
Limit Type: "Warning Only".
Limit Amount: Enter the prescribed limit (e.g., 50 USD).
Per: Select Day (or another relevant time frame).
Applies To: Select All Employees.
Location-Based Rules: Leave blank if not location-specific.
Set Warning Behavior:
Select Raise a Warning if the expense exceeds the prescribed limit.
Ensure the policy does not block submission or approval.
Click Save and Close.
Step 4: Associate the Policy with an Expense Report Template
Navigate to Setup and Maintenance > Manage Expense Report Templates.
Search for the Expense Report Template where the Meals category should be included.
Click Edit and go to the Expense Types section.
Add the Meals Expense Type and associate it with the newly created Meals Expense Warning Policy.
Click Save and Close.
Step 5: Enable and Validate the Policy
Ensure the policy is marked as Active.
Click Submit to finalize the policy configuration.
Run the Validate and Deploy Expense Policies process.
Step 6: Testing the Policy
Simulate an Expense Report Submission:
Create a new expense report and select Meals as the expense type.
Enter an expense amount exceeding the limit (e.g., 55 USD).
Verify that a warning message appears, but the expense is still allowed to proceed.
Submit an expense below the limit (e.g., 45 USD) and ensure no warning appears.
Expected Outcome:
If the meal expense exceeds the limit, the system raises a warning but does not block the expense submission.
If the meal expense is within the limit, the system processes it without warnings.
The policy is successfully associated with an expense type in an expense report template.
Conclusion
By following these steps, you successfully configure an expense policy that raises a warning for meals exceeding a specified limit without blocking submission or processing. This ensures that employees are notified about policy violations while allowing flexibility in expense approvals.

NEW QUESTION # 50
You recently processed a payment for a vendor and later discovered that the payment was made in error and needs to be voided. While voiding the payment, you selected Cancel as the Invoice Action. After performing the invoice voiding, you notice that the invoice is not cancelled; instead, it has an Invoice Cancel hold applied to it.
What is the reason for this?

A. The invoice has been partially paid by another payment.
B. The invoice date is not in the current open period.
C. The invoice is already on hold.

Answer: A

Explanation:
Comprehensive and Detailed In-Depth Explanation:
In Oracle Payables, voiding a payment involves specific actions that affect the associated invoices. When a payment is voided, users have the option to select an Invoice Action, such as Cancel, Hold, or None. The chosen action determines the subsequent status of the invoice linked to the voided payment.
A: The invoice date is not in the current open period.
If an invoice's date falls outside the current open accounting period, certain actions may be restricted.
However, this condition does not specifically result in an Invoice Cancel hold being applied when attempting to void a payment. Therefore, this is not the reason for the observed behavior.
B: The invoice is already on hold.
An invoice that is already on hold may have restrictions on further processing. However, the presence of an existing hold does not directly lead to the application of an Invoice Cancel hold during the voiding process.
Thus, this is not the cause of the issue.
C: The invoice has been partially paid by another payment.
When an invoice has been partially paid by multiple payments, voiding one of the payments and selecting Cancel as the Invoice Action does not cancel the invoice. Instead, Oracle Payables applies an "Invoice Cancel" hold to the invoice. This hold indicates that the invoice cannot be fully canceled because it has been partially satisfied by another payment. To resolve this, the remaining payments must be addressed appropriately before the invoice can be canceled. This behavior is documented in Oracle's guidelines, which state that attempting to cancel an invoice partially paid by another payment results in an Invoice Cancel hold being applied.
docs.oracle.com
Understanding the conditions under which Invoice Actions apply is crucial for effective invoice and payment management in Oracle Payables. Recognizing that partially paid invoices cannot be canceled outright helps prevent processing errors and ensures accurate financial records.

NEW QUESTION # 51
......

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